8 Amazing Features Of Outlook That Most People Don't Use

The Outlook may be used to send and receive emails, manage your calendar, record your contacts' names and phone numbers, and monitor your tasks. However, even if you use the features of Outlook daily, you may not be aware of all of the great features it has to offer.

It will also encourage you to deal with each feature of outlook express.

1. Make Folders for Your Emails

If you want to reduce the amount of time you spend on email, this is the obvious first step. Even if you have an overloaded inbox, it can be the scariest. It's still best to organize your emails into folders that are easy to find and explore, so you don't have to spend hours searching for an old email of features of Outlook.

2. How Many Lines Appear in Message Previews?

Outlook provides a preview of each email message in the message list. The sender and subject line appears on top of one line of the body text in this default setting. It is possible to alter the number of lines in the message list. Click on the Message Preview button on the View tab. Afterward, you can choose between one line, two lines, or three lines of features of Outlook. 

As a result, you'll be able to access important notifications and events much more quickly. It's as simple as dragging an email or calendar entry onto your desktop or clicking the File > Save As option if you want to save it in a specific file format. To access it, double-click on it, and Outlook will open it for you. See Email messages that can include attachments, such as a file or a photograph of features of Outlook.

3. Send A Future Email

Occasionally, you'll need to compose an email and hold off on sending it until a later date. Delayed delivery is simple to use in features of Outlook.

  • Step 1: The first step is to compose a new email or respond to a previous one. 
  • Step 2: Click Delay Delivery in the Options tab of the message window's More Options section.
  • Step 3: Check the "Do not deliver before" box and choose a date and hour for delivery.
  • Step 4: Click Close when you're through making your selections.

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4. Outlook Email Message Moved from The Outbox to Sent Folder

Now open the email message in your Outbox to cancel the delayed delivery or reschedule it for a new day and time. You can adjust the date and time for the Do not deliver before option or uncheck the box to disable delayed delivery by clicking Delay Delivery on the Options page again.

5. Provide A File in My Response

Outlook can't stop you from sending an email without an attachment if you neglected to add a task or an appointment to your calendar. Features of Outlook will alert you if you compose a new email and type the words "attachment" or "attached" and then try to send the email without attaching a file. Attach your file, pause the sending, and then send the message. 

6. Keep Your Attention on The Task at Hand

Have you ever been on an email thread that you'd rather not be a part of? Unknowingly being added to an email distribution list at a large corporation is possible.

Visit Microsoft's Exchange Team Blog for an amusing (and at times heartbreaking) account about this situation. Ignore the entire conversation instead of deleting every single message in the thread.

7. Concerned about Missing A Crucial Message

Waiting for a job offer, an advance ticket for a performance, or a legal brief from your boss is common. Then again, there are other things you need to do that don't need hours of looking at your Outlook mail list.

Alerts can be set to notify you when a message that satisfies certain criteria arrives in features of Outlook. This notification will appear on top of any other app you're using, so you won't miss it.

8. Organize Your Files and Folders

Do you have dozens or perhaps hundreds of messages in numerous threads in your inbox? There's a good chance that several of those messages are nearly identical. But you've read them, responded to them, and haven't erased them.

Only messages that haven't been read or contain unique information can be deleted by pressing the Clean Up button. 

  1. Check your inbox and see if it helps you move closer to the elusive Inbox Zero. 
  2. If you don't want to see any of the email messages in the list, you can select off.

Email client, contact management, and group scheduler are only some of the functionalities of Microsoft Outlook. Microsoft Outlook 2010's many capabilities can be used without connecting to Microsoft Exchange Server, although the number of functions available rises.

Conclusion

If you already use the features of Outlook, you know it's a terrific email management tool that has a lot of useful functions. We're going to take a look at some of Outlook's lesser-known features today that could increase your productivity to features of Outlook 365.